How to Check Another Person’s Calendar in Outlook 365: A Step-by-Step Guide


Microsoft’s Outlook 365 is a confusing platform to use, especially if you’re used to seeing Gmail’s clean and comparatively clutter-free interface. But the platform has many useful features that make the job easier. For example, Outlook has a feature that lets users view another person’s calendar. This can be incredibly useful if your work involves a lot of meetings.

So, if you are new to Outlook, here is a handy guide that will help you check other person’s calendar in Outlook. We have also included the steps you can use to share your calendar with others in Outlook.

How to Check Another Person’s Calendar in Microsoft Outlook 365

step 1: Open Microsoft Outlook on your personal computer.

step 2: In the Vertical tab on the left, click the Calendar option.

step 3: Click on Home option in Calendar.

step 4: Next to the Add option click on the drop down menu and then click on Open Shared Calendar option.

Step 5: Type a name in the Name box, or click a name to select a name from the address book.

Once you do, you’ll see the other user’s calendar entries in Outlook.

But there is a catch. You must have permission to view the other user’s calendar. For example, if you want to check your colleague’s calendar in Outlook, you’ll need to get their permission. If the other person whose calendar you want to open hasn’t given you permission to view it, Outlook prompts you to ask permission from that person. If you click Yes, Outlook will automatically open a request email message. The message requests that person to share their calendar with you. It also provides the option to share your default calendar with them. Once the person has given you their permission, you will be able to view their calendar in Outlook.

How to Share Your Calendar with Other People in Outlook

step 1: Open Microsoft Outlook on your personal computer.

step 2: In the Vertical tab on the left, click the Calendar option.

step 3: Click on the Share option in the menu bar at the top and select the Calendar option.

step 4: In the dialog box that appears next, click on the Add option under Permissions.

Step 5: You will now see a list of people with whom you can share your calendar. Type the name of the person with whom you want to share your calendar. You can also scroll down to find the contact in the Contacts book.

Step 6: In the same dialog box, choose the level of detail you want to share with the person, then click OK.

Once you do, the person you’ve shared your calendar with will receive a sharing invitation by email. Once the recipient accepts the invitation, they will see your shared calendar in their calendar list.

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